Lutz Campus

18333 Exciting Idlewild Blvd.
Lutz, FL 33548

Idlewild at The Springs

8209 N 19th St
Tampa, FL 33604

Iglesia Bautista Idlewild

Main Campus, Student Building, Hall 2

Dear 2021 VBS Leader,


Welcome to 2021 “Concrete & Cranes!”  Skilled workers (children kindergarten through completed 5th grade) will discover that Jesus is our strong foundation. Our desire is for children to see that when we trust in Jesus as Savior and Lord, He rescues us from sin and death and gives us the power to live joyfully for Him. Throughout the week, they will see blueprints of Jesus’ love, forgiveness, promises and our worth to Him. These plans with Jesus will be life-changing so everyone will need to put on their hard hat as we spend the week on the construction site.


Vacation Bible School is an adventurous time of teaching. One week of Vacation Bible School is equivalent to three months of exciting Bible Study, which means the impact of this week can be spiritually uplifting and significant in the lives of our children. It offers a powerful and unique opportunity to share Jesus Christ and impact the kingdom of God.


We thank the Lord for each and every wonderful volunteer who makes this ministry possible.  This guide will answer any questions regarding preparation for VBS as well as what you can expect during the week. The time you invest in the lives of these children will make a tremendous impact in the years to come. Registration is available online at Idlewild’s homepage and on our Children’s Ministry VBS page (see registration instructions contained in this guide for step by step directions).


On behalf of the entire Children’s Ministry Team, I would like to express sincere appreciation and gratitude for your willingness to come alongside us and serve in VBS. Thank you for being a Kingdom Builder and reaching this generation for Christ.


With Gratitude,

Sabrina Baker – Director of Children

Important Dates for Volunteers

Feb 4 VBS Art Team begins
Mar 7 VBS Team Leader Meeting #1 – 12:30–2:30, Room A212
*Kids Kare Available
Mar 17 VBS Craft Team Mtg
Mar 26 VBS Concrete & Cranes Premier 6:00-7:30 p.m., Loft, Hall 2
Apr 23 VBS Workday 9:00 a.m.-12:00 p.m.
Apr 25 Final Day for buddy requests
May 2 VBS Team Leader Meeting #2 – 3:00-4:00 p.m., Room E111
Small Group Leader Meeting 4:00-6:00 p.m., Room
*KidsKare available
Final Day to order kids T-Shirt
May 7 VBS Workday 9:00 a.m-12:00 p.m.
May 11 At Home Kit Packing Day 10:00 a.m.-12:00 p.m., Room A201
May 14 VBS Workday 9:00 a.m.-12:00 p.m.
May 1 Final Day to register for childcare for May 23 meeting
(Childcare reservations after this date must be made by calling 813-264-8765).

(After this date, all online registrants must pick up their packet on the first day of VBS)

May 22 All Vol Meeting. 9am-11:00 a.m. *Kids Kare available
May 23 Final Day to register participants and receive a packet by mail
May 2 VBS Workday 9:00 a.m.-12:00 p.m. (mail outs), Room A201
*KidsKare available
May 26 All copy, lamination, and resource requests are due to be turned into the Resource Room.

Final Preparation Days *KidsKare available on June 1 and 3.

June 3 VBS Workday 9:00 a.m.-12:00 p.m (pew packets), Room A201,203
*KidsKare available
June 3 Final day to register for At Home Kits
June 6 Final decorating time after Sunday Worship

June 9 VBS 5th grade Pizza Party at rec fields *Parents must pickup from VBS and take children to rec fields.
June 10 VBS Family Night Program at 6:30 p.m. (All volunteers must be here by 6:00 p.m.)


• Wanna come in on a different day to work? Just contact the Children’s Ministry office at 264-8798 or security at 264-8711.
• Limited KidsKare available on Tuesday mornings, beginning April 7, 2020. Call 264-8765 to make reservations.
• VBS Art Team meets every Thursday from 9:00 to 12:30pm in Room A240 Children’s Building. Come join the fun!

VBS Volunteer FAQ
  • Where do I park?

Park in the back half of the Yellow lot closest to the Gatheria (east side of the building nearest the Gatheria).  Leave the front half of Yellow, Green, Red and Blue lots for families to utilize during student drop off and pick up.


  • Where do I enter the building?

Volunteers should enter through the Yellow Parking glass doors (through the Gatheria).


  • What if I have children with me who are attending VBS?

They will stay with you until drop off begins in the Worship Center at 8:45 am, at which time they can move to their assigned group location.


  • What if I have a preschooler to drop off?

Proceed to the preschool area to check in your child.  If you have older children with you, do not leave them unattended.  Either have another volunteer supervise them or have them accompany you.


  • What do I do with my purse?

If you choose to bring any personal items, plan to carry them with you throughout the day.  There will be no secure place available to store them.


  • What is in the Small Group bag?
    • Student Attendance roster for the week & class list
    • Pencils and a black marker
    • Any materials that need to go home to parents


  • What do I do if a child gets injured?

ANY emergency that requires MORE than an alcohol wipe or band-aid must be referred to the nurse in the Preschool area.

Leader Information


Arrive by 8:15 a.m. and check in with your grade level Team Leader in the Worship Center. One Tour Guide should sit on each end of your assigned pew to aid with the monitoring and discipline (if necessary) of all activities in your group.
Preschool parents: You may drop off your child in Preschool classrooms at 8:30 a.m.


A daily schedule with the rotations will be provided to you. You will be responsible for the movement of your group through rotations. Please supervise your campers throughout all the rotations.


All volunteers will be given a special VBS nametag. Be sure to wear your nametag all week for security purposes and to help you make some new friends.


• Each child must have on a wristband before they arrive at their assigned Worship Center pew each morning.
• Nametags will be in the pew packet.


• Attendance roll will be made available in your pew bag in the Worship Center the first morning of VBS. This bag will contain attendance roll, class list, nametag and any correspondence that needs to go home with the children.
• Seat children in their assigned pew and take attendance. Check each child’s wrist band and write their number next to their name on the class list.
• After you take attendance, place registration and attendance on the pew. Always leave the attendance sheet on the pew when you leave the Worship Center. Please keep the class list with you.
• Attendance rolls will be collected each day after Worship Rally by the Registration Team and then returned to your pew before the next day.


A child should never leave your group. Please plan a restroom break sometime in your daily schedule for your group. During the snack rotation would be a good time for a restroom break. Please make sure you are using appropriate touch at all times. Make sure you do not carry a child for any reason. This includes piggy-back rides and sitting in laps. (See pages 13-14 for details).


In the event of rain, we will observe our Rainy Day Plan schedule. Instead of children going to the Recreation Rotation, they will remain in their small group room with alternative rec activities.


Dress modestly (no short shorts or cut up t-shirts). Please wear your VBS volunteer t-shirt as is. Do not alter the t-shirt in any way. i.e. “knotting” making them ride up.


Please keep cell phones out of sight and refrain from calling or texting during VBS unless there is an emergency. Please keep cell phones on vibrate mode.


Return to Worship Center by 12:05 p.m. daily. Please stay with children in the pew until parents pick them up. Release children ONLY to the guardian that presents the matching number tag to the child’s wristband. Adhere to all safety and security standards. If they do not present the number tag, they must go to Welcome Center 2. Any children who have not been picked up by 12:45 p.m. should be escorted to the front of the Worship Center. As soon as possible, please allow Preschool parent volunteers to pick up their children


Sign up for community service letters at Welcome Center 1/Volunteer Central. These can be picked up at the same location on the last day of VBS.


Make sure that you have coverage for your team in case of an emergency or required absence. Please make sure you notify your Team Leader in case of an emergency.


• Know you are being prayed for: “The LORD bless you and keep you; The LORD make His face shine on you, and be gracious to you;” (Numbers 6:24-25)
• Pray for your team.
• Thank God for every person He brings into your path, especially the children that will be in your group. Allow God to use you during the week to share His love.
• Plan early. “The plans of the Lord stand firm forever.” (Psalm 33:1)
• Organize all materials in advance.
• Keep your personal schedule light during the afternoons of VBS.
• Prepare clothing the week before for the entire family.
• Go to bed early and have clothes set out for the next day.
• Prepare meals in advance. This will be a great help.
• Keep breakfast simple.
• Try to rest every afternoon.

ENJOY! RELAX! VBS only comes around once a year!

Classroom Management


• Preparing your teaching material thoroughly and prayerfully.
• Preparing the room in an orderly fashion.
• Securing ample supplies for all students.
• Having something for children to do at all times.
• Giving the child options to choose from (only if you are willing to accept their choice).

How to deal with minor discipline problems:

• Use a calm voice. This shows that you are in control.
• Ask for God’s help in every problem situation.
• Show Christian love, kindness, and courtesy.
• Remember: some restlessness and indifference come with the natural process of growth and development in children.
• Deal fairly with all children – no favorites.
• Be firm and consistent in principles of conduct – keep your word.
• Model appropriate behavior.
• Remember the value of each child.
• Actively listen and be empathetic.
• Find good behavior to praise.

Adult volunteers are asked to contact Children’s Ministry Staff if a child is presenting a challenging behavior that cannot be redirected.

Daily Overview

Concrete and Cranes Daily Overview

Theme Verse:

“I am sure of this, that He who started a good work in you 

will carry it on to completion until the day of Christ Jesus.”

Philippians 1:6


Day 1: Foundation of Love

Today’s Point: Jesus chooses to love me.  I can’t earn it.

Bible Story: Matthew 9:9-13

Bonus Verse: As the Father has loved me, I have also loved you. Remain in my love. John 15:9

Music: “Remain in My Love”

Missions: In Italy with the Worth Family/Dig Deeper with Jorge Santiago


Day 2: Foundation of Forgiveness

Today’s Point: Jesus loves me regardless of my sin.

Bible Story: Acts 26: 1-29

Bonus Verse: But God proves His own love for us in that while we were still sinners, Christ died for us. Romans 5:8    

Music: “Forgiveness”

Missions: In Italy with the Worth Family/Dig Deeper with Jorge Santiago


Day 3: Foundation of Worth

Today’s Point: Jesus chose to die for me.

Bible Story: Matthew 26: 36-46

Bonus Verse: No one has greater love than this: to lay down His life for His friends. John 15:13

Music: “Blueprint”

Missions: In Italy with the Worth Family/Dig Deeper with Jorge Santiago


Day 4: Foundation of Promise

Today’s Point: Jesus will always love me

Bible Story: Matthew 28:1-10, 16-20

Bonus Verse: And remember, I am with you always, to the end of the age.  Matthew 28:20b

Music: “Build Me Life on You”

Missions: In Italy with the Worth Family/Dig Deeper with Jorge Santiago


Day 5: Foundation for Life

Today’s Point: Jesus’ Love is the foundation for the rest of my life.

Bible Story: Matthew 7:24-29

Bonus Verse:  But as for you, continue in what you have learned and firmly believed.  You know those who taught you.  2 Timothy 3:14

Music: “The Rest of My Life”

Missions: In Italy with the Worth Family/Dig Deeper with Jorge Santiago 

VBS Prayer Guide

Before VBS:

  • Pray for every staff member and volunteer.
  • Pray that the Lord will fill every volunteer position BEFORE VBS.
  • Pray that God will give wisdom in final planning.
  • Pray for the safety and health of participants, workers, and their families.
  • Pray for the spiritual preparation of all workers. Pray the armor of God over every volunteer
  • Pray that God will protect the church facilities and mechanical systems.
  • Pray for good weather.
  • Pray for the unchurched families who will attend VBS. Pray that God will help them find love and acceptance at our church.
  • Pray for all children that enter the campus, that they would become stronger believers in Christ.
  • Pray for a clear presentation of Jesus Christ to all age groups. Pray that the Holy Spirit will prepare the hearts of boys and girls, teenagers, and adults attending VBS.
  • Pray that leaders will be joyful in anticipation of the week.
  • Pray for all leaders, final lesson planning, room preparation, and smooth preparation at home for a busy week.


During VBS (June 7-11, 2021):

  • Day 1: Today is the day! Pray for all workers as they deal with fast-paced schedules, learning new names, and unexpected events. Ask God to give them strength and flexibility.
  • Day 2: Pray for increased attendance and transformed lives. Pray that all participants will experience God’s presence today.
  • Day 3: Today and Thursday, “The ABC’s of Becoming a Christian” and “God’s Plan for Me” will be presented to children. Pray for the moving of the Holy Spirit, hearts to be opened by those who will hear, and pray for the decision counselors.
  • Day 4: Pray that leaders will be sensitive to those who still need to respond to the gospel. Pray for Family Night activities and that unchurched families will come and feel welcome. Pray for Pastor Ken Whitten, and Pastor Patrick Newbill, and all children and volunteers during Family Night musical presentation.
  • Day 5: Pray for joy and enthusiasm for all workers. Pray for the children as they continue to learn about Jesus. Pray for all who have attended VBS and their families.


After VBS:

  • Pray for rest and relaxation for all VBS workers and the openness of parents as follow-up contacts are made.
  • Pray that our church will begin to help meet needs discovered during VBS.
  • Pray that what was learned during VBS will make a difference in the lives of those who participated.
  • Pray that VBS attendees and their families will come to Bible fellowship and worship.
  • Pray that people who have accepted Christ as Savior can be brought into the fellowship of our church (or another church) and begin growing in Christ-likeness.
  • Pray that people who worked VBS will sense God’s pleasure and satisfaction with their efforts.
  • Give thanks for an awesome week.




Concrete and Cranes – PRAYER CALENDAR

1. Thank God for providing all we need to abound in His good work. 2 Corinthians 9:8 2. Ask God to grant His favor and honor on all those who are serving in VBS. Psalm 84:11  3. Thank God for carrying on the good works He has started in us. Philippians 1:6* 4. Pray for the VBS director and all workers involved with the preparation and planning of VBS. 5. Ask God to give strength to the workers when they are weary and power when they are weak. Isaiah 40:29 6. Ask God to place a hedge of protection around your church’s VBS and all those who attend. 7. Thank God in advance for the blessings and opportunities He will provide through VBS.
8. Thank God for loving us and ask Him to help us remain in His love. John 15:9* 9. Ask God to give energy and stamina to workers who will lead kids to worship Him through music and drama. 10. Pray for those who are leading missions. Ask God to give them a heart and passion for the missionary families they will teach about. 11. Ask for physical safety and energy for those who are leading recreation during the week. 12. Pray a blessing on all the snacks that will be prepared for VBS and the workers who will prepare them. 13. Thank God for the creativity and passion of those leading crafts. Ask God to give them patience and compassion for the children with whom they work. 14. Pray for the Bible Study leaders to effectively communicate God’s love to the children they teach. 1 John 4:19
15. Ask God to help everyone serving in VBS to do everything with kindness and love. 1 Corinthians 16:14 16. Thank God for His gift of eternal life and for the children who will receive that gift at VBS. Romans 6:23 17. Pray for the pastor as he builds relationships with the kids and shares the gospel with them. 18. Thank God for sending His Son, Jesus, to provide forgiveness of our sins even while we were still sinners. Romans 5:8* 19. Pray for students and adults who may be attending VBS. Ask God to open their hearts to hear His Word in a fresh and new way. 20. Ask God to help kids know that His plan is for them to have a relationship with Jesus. 21. Praise Jesus for choosing to die for us and provide for the forgiveness of our sins. John 15:13*
22. Pray that the VBS Celebration provides a witnessing opportunity with parents and the community. 23. Ask God to help kids know that Jesus is with them always and will always love them. Matthew 28:20b* 24. Pray that children will continue to increase in wisdom concerning God’s Word. Luke 2:52 25. Thank God for all He has done and will continue to do through your church’s VBS. 26. Pray that all those involved in VBS will continue to seek God with all their hearts and grow in their relationship with Him. 27. Pray that all involved in VBS will continue to build their lives on what they have learned and believe. 2 Timothy 3:14* 28. Pray that your church’s VBS will continue to bear fruit and glorify God. John 15:8
29. Ask God to bless the follow-up efforts to contact all prospects and invite them to join other church activities. 30. Pray for those making follow-up visits to clearly share the gospel. 31. Ask God to provide a time of rest and refreshment for all those who served in VBS. Matthew 11:28 NOTE Scripture references marked with an asterisk come directly from the passages children will study during VBS.
Evangelism Information

Sharing the Gospel: ABC’s of Becoming a Christian


“A” stands for Admit. You must admit to God that you are a sinner. You must be sorry for your sin and turn away from your sin. Verses that support this step are Romans 3:23; Romans 6:23, and 1 John 1:9.

  • Romans 3:23: For all have sinned and fall short of the glory of God,
  • Roman 6:23: For the wages of sin is death, but the gift of God is eternal life in Christ Jesus.
  • 1 John 1:9: If we confess our sins, He is faithful and just to forgive us our sins and purify us from all unrighteousness.


“B” stands for Believe. You must believe that Jesus is God’s Son and that God sent Jesus to die on a cross to pay the penalty for your sin. Verses about believing include John 3:16; John 14:6; and Romans 5:8.

  • John 3:16: For God so loved the world that He gave his one and only Son, that whoever believes in Him shall not perish but have eternal life.
  • John 14:6: Jesus answered, “I am the way and the truth and the life. No one comes to the Father except through me.
  • Romans 5:8: But God demonstrates His own love for us in this: While we were still sinners, Christ died for us.


“C” stands for Confess. You must confess your faith in Jesus Christ as Savior and Lord. Read Romans 10:9-10, 13.

  • Romans 9:9-10, 13: If you declare with your mouth, “Jesus is Lord,” and believe in your heart that God raised him from the dead, you will be saved. 10 For it is with your heart that you believe and are justified, and it is with your mouth that you profess your faith and are saved. 13 for, everyone who calls on the name of the Lord will be saved.